Sunday, 3rd June 2007

1.00pm

Minutes

1. Apologies.

• Apologies - Given by those who could not attend via email and other methods. (Fiona, Steve, Taz, Tim, Ivan)

2. Chairman’s Report.

• Review of the year. Reasonable successful year. Good flow of games.

3. Treasury report.

• A good surplus of funds after ShadowCon allowed the club to continue the ‘no renewal fee’ policy, despite the club not planning on running the same event in 2007.
• Moving the financial year to January - December.
• Attendance fees are to be increased to £2.50 as of 1st June 2007 which will help to subsidies the lack of renewal fees and offset any weeks where there is not enough attendance.

4. Funds

• No major outgoings but what to get with surplus. More pens for Tactiles and battle maps. More generic figures that can be used in the various games. This will free up the donated metal figures which are getting a battering and are not so generic.
• Plastic D&D Miniatures are strong contenders due to being readily available and easier to store.
• Gerald claims that Richard is his (His what?!)
• Rule books were deemed as not necessary as players should bring their own material.
• T-Shirts were mentioned based on the batch bought two years ago. Decided that we wait until the next AGM (Jan 08) before any further decisions made.

5. Shadow Con II / Tim Con V.

• Shadowcon & Tim Con V - Shadowcon II was very successful and brought a good turn out of players covering Tim Con and the Heroclix events.

6. Conventions.

• GenCon UK 2006: didn’t happen.
• Dragonmeet 2006: Esdivium games loaned the club the giant version of Settlers again. Steve ran a couple of demonstration games including Silent death.
• Conception 2007: Good presence and well received by both organisers and players alike like last year. Cuthulu, Descent and Settlers had good attendance.   Descent had more use this year and planned more to run games for new players and those who had played before. Ideas are being considered for running Descent at Gencon. Yellow is the new Black.
• Salute 2007: Peter drove into Excel and unloaded three bags. Three games run and each had a good number of players. Event organisers were more then happy with our presence. This is a major event for war gamers and role playing took a back seat.
• ShadowCon III 2007: Couldn’t take place due to clashing with Gencon in Reading. Gencon 2008 will be at the same time as this year and thoughts were given about running ShadowCon III in May 2008, a new meeting to be arranged to discuss further.
• GenCon UK 2007: Peter thinking about running Descent but what and how? Agreed too have a presence but only to run board games and perhaps Settlers.
• Oddcon: New event in Walsall in October. No presence.
• Consequences: Again no presence planned.
• Dragonmeet 2007: Similar plan to 2006. Wings of War (Blue Max) style game that has been mentioned to demo.
• Conception 2008: A definite yes to attending, just waiting for further details.
• Salute 2008: Plans made to attend again as local event.

7. How to get new members.

• Mentioned to advertise in the free papers and target students. How do we fit people into the games currently being run?v
• Julius offering to run Rolemaster in the near future.
• On average we get 10 - 12 members turning up which is only enough to run two games.
• Taz has offered to run Cuthulu. Perhaps to get a bigger room on Saturday and run opposite Warhammer?

8. Shadow Warriors Group Event.

• BBQ suggested and agreed upon and planned around an Open slot.

9. General Running of the Club.

• Move back to Saturday was decided against in general. There were some who were not opposed to the idea but not enough to move.
• Welcome pack was decided upon as a good idea. Contents to include contact details, a small pad, details of which conventions the club intend to attend, list of game systems we run.

10. Review on current RPG's and future games.

• Open Game slot: World of Warcraft, Descent, Formula De. Warhammer potentially coming to a hold due to players missing but Mark said that he wasn’t going away for that long. When asked why, he answered that he’d miss us.
• Suggestion made of running the games over set dates rather then every three weeks. Details given to all members that games don’t have to run every three weeks and it is down to the GM to make a suggestion to the committee and plans can be made where possible.

11.Contributions and Suggestions on the website.

• Congratulations are in order for Gerald’s sterling work on keeping the website up to date and running in good order.

12. Election of Officers.

• All three officers offered to remain in their positions and there were no oppositions to this. Gerald stays on as Chairman, Peter as Treasurer and Phil as Secretary.

13. Another Other Business.

• Suggested that in the constitution that the committee positions are held until each AGM.

Next years AGM will be in January 2008 to coincide with the new financial year.